This privacy policy (Privacy Policy) governs the collection, use, disclosure, transfer, retention or otherwise processing of personal data or sensitive personal data (collectively Information) by Cygnus Legal (Cygnus, us, we, our). This Privacy Policy shall be applicable to any person or entity (you, your) that accesses our website “www.Cygnuslegal.com” (Website) or has shared any Information with us including Cygnus retainers and staff. We value your privacy, and our organization is committed to safeguarding your information and ensuring its security. Rest assured that we will handle your data with utmost care and respect.
1. THE INFORMATION THAT WE COLLECT
We collect your Information when you access our website or communicate with us through email or other digital channels. This information may include personal information as defined under applicable Indian data protection laws. The Information we collect includes, but is not restricted to, the following:
• Name, qualifications, an identification number for our personnel, work, and home contact details (email address, phone numbers, physical address), language(s) spoken, gender, date of birth, Voter ID, passport number, PAN Card, marital status, dependents, emergency contact information, photograph, biometric information, medical records, and history, information relating to your physical, physiological or mental health, and passwords.
• Financial details (including bank and Demat accounts), salaries, retainership fees, and stipends.
• Career management information, designation, contractual information, system and application access data, and device-related information.
• Performance-related information: letters of application, resume / CV, or other provided documents, performance, and development reviews.
• Data collected while using the Website or any mobile applications, including data automatically collected such as device ID, IP Address, web browser type, page views, operating system, timing, and frequency of use of the Website or application, application/website navigation.
• Any other Information that is collected pursuant to our contractual relations with service providers or clients while providing services or during onboarding.
Aadhaar information: You may provide your Aadhaar details for identification purposes. Please note that it is not mandatory for you to do so, and you may give other identification documents such as a PAN card, passport, or driving license. However, we may require Aadhaar information from you to comply with the requirements of applicable law. We shall inform you when such collection is mandatory.
We limit the data collected to what is strictly necessary to complete the purposes provided below in Clause 2.
2. USES OF INFORMATION
We may use your Information to achieve any of the following objectives:
• Managing our interactions with you, including concerning your employment or engagement with us and your access to our premises and assets;
• Facilitating communication with you (including in case of emergencies);
• In operating and managing our business operations;
• Providing services to our clients;
• Displaying or communicating highlights of our work with our clients, whether on our Website or to third parties;
• Providing insight into key developments, legal issues, and knowledge management;
• Complying with legal requirements worldwide and defending Cygnus’s legal rights;
• Monitoring your use of our systems; and
• Conducting data analytics to improve the quality of our services and streamline internal processes.
In case we are required to process your personal information or Aadhaar information for a purpose not contemplated hereunder, we shall seek your consent.
3. YOUR RIGHTS
• Right of Access, Modification, and Deletion: You may also request the deletion of any Information you have provided to us by emailing the Data Protection Officer mentioned below. Please note, however, that this may affect our ability to process or enable communication with you and may lead to the discontinuation of our relationship for which this information was being used at our sole discretion. Any deletion request shall be only entertained subject to applicable data retention laws.
• Security and Confidentiality: We have adopted reasonable security practices and standards as per applicable law to protect your Information, and such standards are in line with the best industry practices for confidentiality and security and are commensurate to the nature of Information processed by us.
4. DISCLOSURES AND TRANSFER
All Information that we collect is disclosed or transferred only under the following circumstances to the entities/individuals identified below:
• Disclosures to our personnel and within Cygnus: Access to your Information within Cygnus will be limited to the personnel who need to know the information for the purposes described in this Privacy Policy. Due to the pan-India presence of Cygnus, we may disclose Information throughout Cygnus to fulfill the purposes described in this Privacy Policy. We may use third-party vendor solutions for storing your Information.
• Disclosures or Transfers to Third Parties: We may disclose Information to third parties for other purposes with your explicit consent or when such disclosure is essential for the performance of a contractual agreement between Cygnus and yourself. To this end you explicitly consent to the transfer of your Information (including Aadhaar information) for any of the purposes set out in this Privacy Policy. We are committed to refraining from sharing personal data unless required by law or when it aligns with the intended purposes of the data processing. In all our arrangements, we include provisions to safeguard personal data and prevent any unauthorized or inappropriate use. We take utmost care in protecting your information and maintaining the highest level of data privacy standards.
• Mandatory Disclosures or Transfers: We may disclose Information if required to do so by law or if it is necessary to comply with a court order, judicial or other government warrant, or to otherwise cooperate with law enforcement or other governmental agencies.
5. DATA RETENTION
All personal data or sensitive personal data including Aadhaar information we collect will be retained only as long as it is necessary by Cygnus or is otherwise required under any other law for the time being in force.
6. AMENDMENTS TO THIS PRIVACY POLICY
We may revise the Privacy Policy from time to time. Any such changes will be posted on our website at https://www.Cygnuslegal.com/
We may not be able to separately notify you of the revisions each time we make them. We encourage you to check this page periodically for modifications or corrections to the Privacy Policy. We will not be responsible for your failure to remain informed about such changes.
7. DATA PROTECTION OFFICER
You may contact our grievance officer if you have any concerns or questions regarding our Privacy Policy. The name and address of the officer are as follows:
Name: Prateek Katewa
Email: Prateek.katewa@cygnuslegal.com Designation: Data Protection Officer
